More and more companies are recognizing the importance of project management in helping them achieve long-term business goals. Project management can go beyond the timely, within budget, and on-scope delivery of a temporary effort. Business leaders realize that by aligning project management with their business strategy, they can achieve organizational goals and desired performance.
Achieving these goals is made more accessible by available digital tools called project management software. Web-based PM platforms like Monday.com has enabled project teams to collaborate easily and deliver quality results more efficiently. They can get tasks done correctly and properly the first time because project management platforms have built-in communication systems. Each team member can have the correct information they need when they need it to complete their tasks. Furthermore, some platforms allow external communication with guests, such as clients or contractors, so collaboration is easier and work is according to requirements.
Recommended articles: Monday.com Review, Monday.com Pros & Cons, Monday.com Pricing Plans.
Monday.com Project Management Software
Monday is a project management and collaboration software to help teams plan, manage, and track work. It is a highly visual application where users can add team members, assign tasks, create workflows, and track progress from a central view. By using Monday, teams can stay on top of all their work, no matter the size and complexity of their projects and tasks. They can organize work and projects that are relevant to their business. The software improves the visibility of work, allowing everyone involved to work closely together to overcome challenges and create a synergy that improves team performance.
Monday.com Use Cases
Hundreds of people from over 90,000 teams in 146 countries use Monday to help them manage their work successfully. Here are some of the ways they use the project management platform and collaboration tool:
1. For daily tasks and ongoing project management. Teams can create action boards with columns or pulses that define their workflow. All work-related tasks flow through a team member’s board for him/her to complete or to get the task delegated.
2. For keeping track of communication. Instead of using a spreadsheet or any other document to keep track of communications such as emails replied to, phone calls received and returned, social media posts, etc., teams can use a board that tracks the different communications and their status and even attach the original emails received.
3. For managing creative projects. Graphic design teams can create a Monday board to develop and track graphic design or other creative projects. They can post upcoming work, schedule due dates, and assign it to individual designers. All communication happens on the board: brainstorming, drafts, feedback, edits, pricing, and more.
4. For tracking real estate properties and clients. Real estate companies and agencies can set up a board that lists all real estate properties they manage. From there, they can track daily activities and related projects, such as leasing, maintenance, owner updates, etc. They can easily prioritize items, delegate tasks, update each other, and monitor the workflow.
5. For tracking client work. Marketing teams can track projects for their clients. From their board, the project manager creates the tasks, assigns them, and defines the time frame. Team members work on the tasks assigned to each, such as writing the materials, shooting the videos, developing the promotion, and more.
The Cons or Disadvantages of Monday.com
Most users of Monday are happy with the software, but some wish for features they want, while others leave because of a missing capability they did not find to solve their problem.
- Per-user pricing limits the number of people. Monday uses tiered, per-user pricing. Although you can stay in the Basic plan with so many users, adding additional users with complete collaboration permission will incur additional costs. Also, the more useful features are in higher plans, which makes them unattractive to some SMBs.
- Difficult to track time and expenses. Some users find it challenging to track time against each task and the cost for all the related tasks for a particular client. Also, it does not have a Gantt chart or plans to have one.
- Too much going on. A few users find the interface cluttered, disorganized, or confusing. Also, some visualizations can be improved, like its kanban board. Users need more time to get familiar with the terms and functions to navigate the platform better.
- Limited mobile app. Some complain that the mobile app, particularly the iPhone native app, does not update well. The dashboards do not have an equivalent view on the mobile app, and users unanimously say the mobile app needs to be much better.
- Integration problems. At the moment, Monday integrates with Dropbox, Excel, Google Calendar, Google Drive, Slack, Trello, and a few others, including Zapier. However, some users wish for more available integration, such as with Salesforce, Sharepoint, and other popular third-party applications. Also, they would want better API integration.
If you want to search for other options, read the Top 10 Best Project Management Software.
The Pros or Advantages of Monday.com
Although unsuitable for every situation, Monday is highly preferred by many teams for the features that it provides very well.
- Built for multiple users. Teams are satisfied that more than one user can edit a list anytime. It is collaboration-ready and allows teams to send each other messages, especially when facing problems or issues. It is an excellent tool for companies with remote teams.
- Great tracking features. Whether for tracking the progress of tasks or the status of issues, Monday performs them very well. The visual boards and overall user interface provide information at a glance. The color coding also alerts users to know where to pay immediate attention.
- Alternative views. Although the software does not have a Gantt chart, it does provide a timeline view that many users find more appropriate for their requirements. It still gives them the information to track progress and be aware of upcoming deadlines. Other views include a kanban board and a calendar view.
- Powerful communication tool. Teams can easily invite guests to view boards and timelines, whether they are part of the company or external partners. This feature helps centralize communication and keeps information from falling into the cracks.
- Reliable project organization and management. The platform lets teams centrally organize their project information, resources, schedules, tasks, and communication into a highly accessible workspace. Additional features such as notification and automation eliminate admin work, so teams can focus on work that matters.
Conclusion
The modern business landscape is constantly changing, so companies should be well-equipped with the right tools to have enough flexibility. Monday is a top contender for project management. It offers tools that promote collaboration and visibility. However, no single PM product can solve every possible problem. If your current product is failing, further assessment is needed if your needs have changed or your tool has reached its limit.
